Project Management


Assessment Task 2 Instructions

Carefully read the following:

You are the Administration Manager for Manager Networks, an organisation that provides networking events for business people across Australia.

The company runs regular networking events but has now decided to start an annual conference event focussing on an area of business considered to be of key importance.

You have been asked to coordinate the conference project as the Project Officer. You have been provided with an initial Conference Plan Brief to assist you in determining the resource requirements. You will use this to develop a preliminary cost estimate, which you will discuss and confirm at a meeting with the project team.

1. Determine project costs

Review the case study information and the Conference Plan Brief.

As set out in the organisation’s policy and procedures, you are required to review the work breakdown structure included in the conference plan brief and, for each of the tasks indicated, determine the resource requirements as well as the associated costs. The organisation’s policy and procedures also stipulate that you are to provide an estimate of costs using a bottom-up estimating technique.

You will need to use the Internet to research cost of some of the activities included in the work breakdown structure, as well as use the information provided in the conference brief.

Use the Project Cost Management Plan Template to guide your work.

You will develop the cost management plan after discussion at a meeting with the project team, so save this version of the document as Draft Project Cost Management Plan

2. Participate in a meeting with the Project Team

You are required to meet with the Project Team to discuss and confirm the project scope management plan.

At the meeting, you will be required to go through your project cost management plan, carefully explaining each part of the project cost management plan, as well as your proposed project budget. Be prepared to answer questions and to note feedback provided so as to inform the final project cost management plan.

During the meeting, you will need to demonstrate effective communication skills including: Speaking clearly and concisely Using non-verbal communication to assist with understanding Asking questions to identify required information Responding to questions as required Using active listening techniques to confirm understanding

3. Finalise project cost management plan